Sharing Calendars With Outlook 2007

One of the neatest features of Outlook 2007 is the ability to share a calendar with anyone. All you have to do is open a new email, enter the recipient and title, then click in the main message box and click Insert > Calendar. If you have more than one calendar, you will be prompted to choose one. You then choose which dates you’d like the calendar to be; you can choose pre-defined terms like “Next Two Weeks” or “Next 30 Days”, or you can choose specific dates. You the choose how much detail you want to include with the Calendar (“Availability Only”, “Limited Details” or “Full Details”). You can then click “Advanced” if you’d like and choose other features, like “Show Private Appointments” (which are hidden by default). You finally click “OK” and Outlook will go to work. Within a few minutes, you’ll see something like this in your email:

Outlook Calendar Sharing

Outlook will also attach the calendar as an ICS file that can be imported into many calendaring programs. Even better, if the recipient also has Outlook 2007, he or she can simply click a line in the email’s header to automatically import it as a separate calendar in Outlook itself – no manual importing necessary! You can even use the Overlay view to view the two calendars as one! Niiiiiiiiiccccee!

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